* Prior ordinance history: Ords. 988 and 1143.

As used in this chapter, the following terms are defined in this section:
“Annual permit” means a permit which allows the permittee to hold regular, identical events throughout the calendar year.
“Special event” means any dance, festival or event involving city property and/or city street(s) where the number of persons expected to attend exceeds one hundred fifty persons, or all events where city streets or sidewalks will be blocked or modified, regardless of the number of persons expected to attend, except as set forth below. A special event also includes events on private property where the expected attendance exceeds five hundred persons where Kalama public streets and parking are likely to be affected. A special event may include any or all age groups or persons or any combination thereof, as set forth in the permit to conduct such event.
A “special event” does not include the following:
1. Any meeting or gathering in a building intended for assembly occupancy where the number of persons in attendance does not exceed the occupancy capacity of the building;
2. Service group, school or church related fund raising efforts which may have an incidental effect on city property, but where the persons in attendance will be less than one hundred fifty persons. This exemption includes, but is not limited to, bake sales, the sale of girl scout cookies and car washes.
“Sponsor or sponsoring group” means any one or more of the following:
1. An individual;
2. Governmental agencies, entities or political subdivisions;
3. Clubs, fraternal orders, societies or groups which are profit or nonprofit corporations or associations under the laws of Washington State.
“Teenage dance” means a dance or musical event to which a person under twenty-one years of age is admitted, with or without payment of a monetary fee or other form of admission charge; provided, that attendance is restricted to persons who are at least thirteen years of age, but not more than twenty years of age (except with the approval of the sponsor) or who are currently enrolled in an accredited secondary school. This does not include school or church sponsored teenage dances.
“Vendor” means any person, persons, business or entity selling goods or services to the general public from a rented booth or area or as part of a special event activity. (Ord. 1162 § 1 (part), 2005).

No person, firm, corporation, club, organization or association shall conduct, hold, or sponsor any special event involving city property and/or city street(s) without a permit being issued and approved by the city and payment of the permit fee received by the city clerk-treasurer. Prior to approval by the city, the permit application shall be circulated for comment to the clerk-treasurer, public works director, chief of police, and fire chief. Any sponsoring group aggrieved by the denial of a special events permit may appeal to the city council at its next regularly scheduled meeting. (Ord. 1162 § 1 (part), 2005).

No permit to conduct, hold or sponsor any special event involving any city property and/or city street(s) shall be issued except to a sponsor or sponsoring group. (Ord. 1162 § 1 (part), 2005).

Any sponsor or sponsoring group shall make provisions for the following if applicable:
A. Event parking;
B. Event litter;
C. Event sanitary facilities;
D. Event communications;
E. Event security;
F. Road restrictions;
1. Normal area traffic independent of event,
2. Emergency vehicle traffic,
3. Event traffic;
G. Medical, minimum first aid;
H. Fire;
I. Event age restriction;
J. Ramping of sidewalks;
K. Liquor permit.
(Ord. 1162 § 1 (part), 2005).

Any sponsor or sponsoring group to whom a permit has been issued to conduct, hold or sponsor an event shall be responsible for the following during the event:
A. The orderly conduct of all persons attending the event;
B. The admission to the event of only those persons within the age limits that the permit allows;
C. The removal from the event of persons who are disorderly, or create disturbances;
D. The enforcement of all provisions of this chapter under which the permit was issued;
E. The acquisition, placement and removal of all temporary sanitation facilities;
F. The placement and removal of all temporary traffic control devices;
G. The placement and removal of all temporary litter containers;
H. No event sponsor shall obstruct a city street beyond five feet from the center line of the city street. (Ord. 1162 § 1 (part), 2005).

Permit fees for the permits required under Section 5.18.020 of this chapter shall be as established by resolution of the city council. (Ord. 1162 § 1 (part), 2005).

A. Annual Permit. A separate permit shall be required for each event unless the sponsor or sponsoring group has received an annual permit. The holder of an annual permit shall furnish to the city clerk-treasurer in writing the date, time and location of each event involving city property or city street(s), and all applicable provisions of Section 5.18.040 of this chapter. This information shall be received by the city clerk-treasurer no less than fourteen days before the date of the individual event.
B. A vendor permit covering all participating vendors is required in addition to the special events permit for any event that will include the setting up of booths, tables, or areas for the purpose of selling goods and services by persons or businesses not licensed by the city of Kalama. Under this provision individual vendors at a special event will not be required to obtain a regular city business license as required under KMC Chapter 5.04. (Ord. 1162 § 1 (part), 2005).

A. The application for a permit under this chapter shall be filed with the city clerk-treasurer, who shall forward copies of the application to each of the individual city department supervisors. The individual city department supervisors shall review their copy of the permit with respect to the function of their department, and shall in writing on their copy indicate their review, including:
1. Established city requirements for the type of event;
2. Established city requirements for the issues specified in Section 5.18.040 of this chapter;
3. What, if any, issues of Section 5.18.040 of this chapter their department will/can provide and/or assist with.
B. All applications shall be made in writing and signed by the sponsor or a member of the sponsoring group who is at least twenty-one years of age.
C. All applications shall be filed at least fourteen days prior to the date upon which a proposed event is to be held and shall set forth the following:
1. Names addresses and phone numbers of applicant or applicant’s officers;
2. The time and date the event is to be held on;
3. The address or location of the place where the event will be held;
4. The approximate number of persons attending the event;
5. Certification that the place or premises conforms with safety regulations of the Kalama building and fire codes;
6. The type of event;
7. Whether temporary sanitation facilities will be needed;
8. Whether additional temporary litter receptacles are necessary;
9. A proposed street closure plan; and
10. Such other information needed to evaluate the required provisions of the issues listed in Section 5.18.040 of this chapter.
C. If a vendor permit is required the sponsor will need to provide the following information for all vendors participating in the event prior to the first day of the event:
1. Vendor name;
2. Business name;
3. Mailing address;
4. Home and business telephone numbers;
5. State Registration No. (UBI#).
(Ord. 1162 § 1 (part), 2005).

When applicable, the application for a permit shall be accompanied by a drawing showing proposed parking facilities. All applicants shall obtain written parking permission from private property owners to be attached to the application. (Ord. 1162 § 1 (part), 2005).

If such application is disapproved, the city shall set forth in writing the reasons for the disapproval and attach a written statement to the application and forward a copy to the applicant. If disapproval of the application is recommended by the city, the applicant may appeal the disapproval to the city council at their next regular meeting. (Ord. 1162 § 1 (part), 2005).

A state certified law enforcement officer may revoke or suspend a permit after it has been issued if he or she finds any of the following:
A. The applicant for the permit or the permit holder has committed a violation of any provision or regulations of this chapter;
B. Any conduct inconsistent with the permit and/or any violation of law. (Ord. 1162 § 1 (part), 2005).

The applicant shall provide a plan for security. The applicant may use a licensed and bonded private security company or request security from the Kalama police department. (Ord. 1162 § 1 (part), 2005).

If an applicant seeks to use the Kalama police department for security, the applicant shall, at the time the permit is granted, pay the regular officers overtime rate times the number of expected hours the event will last, times the number of officers needed for the event to cover the cost of any special duty or deputy police officers. The payment shall be made to the clerk-treasurer at the time the permit is granted. (Ord. 1162 § 1 (part), 2005).

A. No permit shall be granted unless the applicant has on deposit with the city clerk-treasurer cash or surety bond, to save and protect the city from any and all expense and/or damage arising from the operation of the applicant’s event or caused by vehicles, employees, participants and/or patrons of or at the event. The bond shall be used to: (1) pay all charges and losses of the city for damage to the streets, sidewalks, pavements, bridges, street signs and other city property; (2) pay all expenses incurred by the city in restoring the land upon which the event is held to a safe and sanitary condition; and (3) pay any extraordinary law enforcement costs incurred by the city which result from or arise out of the operation of the event. The amount of the bond shall be determined on the basis of the number of persons in attendance or reasonably expected to be in attendance at any event, as follows:

B. The bond deposited shall be returned to the applicant, when the city clerk-treasurer certifies that no charge for damage or loss may be made against the deposit, or that the charge is less than the cash amount of the deposit and the balance shall be returned.
C. A waiver of the deposit requirement will be considered under the following conditions:
1. The event has been held without incident or claims in the prior two consecutive years;
2. The event is sponsored by a local Kalama organization (i.e., Amalaks, Kalama Chamber, Kalama Lions); and
3. The event sponsor signs a statement of understanding that as sponsor they are liable for any and all extraordinary expenditures incurred by the city arising from the operation of the event that would have been covered by the deposit.
This waiver is for the deposit only and all requirements for liability insurance must still be met. (Ord. 1162 § 1 (part), 2005).

The applicant shall furnish evidence of a liability insurance policy providing for a minimum of one hundred thousand dollars bodily injury coverage per person; three hundred thousand dollars bodily injury coverage per occurrence; one hundred thousand dollars property damage coverage; and naming the city of Kalama as an additional insured. (Ord. 1162 § 1 (part), 2005).

All event sponsors shall comply with all applicable state and federal laws when holding a special event. (Ord. 1162 § 1 (part), 2005).

If the provisions of this chapter or its application to any person or circumstance is held invalid, the remainder of this chapter or the application of the provision to other persons or circumstances is not affected. (Ord. 1162 § 1 (part), 2005).